How to View ADV Data for Entities

To provide a holistic view of  entities, users can now seamlessly integrate Form ADV data into firm and product profiles. To support this, DV has introduced a new ADV custom field for entities that allows you to fetch data directly from the SEC website and view it on the entity page.

In order to setup the ADV custom fields, you must be a user in DiligenceVault with Super Admin Access and have the following details available :

1. CRD Numbers of the firms.
2. Source Product PF IDs (Private Fund ID) of the funds/products.

Once you have the above information available, please proceed as follows : 

1. Create a custom field : 
   • Navigate to firm settings > Tags and Custom Fields > Firm/Product
   • Click on the plus (+) sign against Custom Fields
   • Select Type : ADV
   • Add a field name 
   • Select a question from the dropdown
   • Fill in the description (optional)
   • Save
     
     
     
     
2. Add CRD’s to the firms :
   • Navigate to Manage > Firms 
   • Select a Firm > More actions > Edit Firm 
   • Add a CRD under “User-Defined CRD”.
   • Keep the User-Defined CRD blank to use the CRD added by the responder firm under “Source Firm CRD”.
   • You can add additional CRD numbers under “Secondary CRD Numbers” but they will only be for reference and will not be used for tracking purposes.
   • Click update firm.
   • Pro Tip : Use the bulk upload sheet to upload CRDs for firms in bulk.
     
     
     
     
3. Add PF ID’s to the products
   • Navigate to Manage > Firms 
   • Select a Firm > More actions > Edit Firm 
   • Add the PF ID under “User Defined PF ID”.
   • Keep the User Defined PF ID blank to use the PF ID added by the responder firm under “Source Product PF ID”.
   • Click update firm.
   • PF ID data will only be retrieved if the CRD entered for the parent firm on DiligenceVault matches the parent firm CRD listed on the SEC’s Form ADV. If the CRD is missing or incorrect, product-level ADV data will not populate—even if the PF ID is entered."
     Example: If the PF ID '805-1024786189' on the SEC site is linked to a parent firm with CRD '107876', the same CRD must be set for the parent firm on DV to enable data retrieval.
   • Pro Tip : Use the bulk upload sheet to upload PF IDs for products in bulk.
     
     

This completes the setup to pull data from the ADV into your custom fields.

Once you complete the setup, you can view the data as follows. : 

• Quick View : You will be able to view the responses to the questions in the firm profile under quick view. 
  
  
  
  
• Manage firms/products grid : You will also be able to view the responses to the ADV questions in the firms/products grid. To view the ADV response/custom field.
  • Click on the “Edit Columns” button on the right side of the table.
  • Search for the field name and click on the checkbox.
  • Click on “Edit Columns” again to exit the view.
  • Pro Tip : The newly added columns will be available on the right side of the grid. Can you easily drag and drop the columns to change the position of the field in the table.
    
    
    
    
• Export : Under Manage firms/products, you can also export the ADV responses by clicking on the export button on the right side of the table.
  
  
  
  
• Last updated : The data will be automatically refreshed whenever the response is updated on the SEC website. To view the last updated date, hover over the response text in the grid or in quick view.
  
  
  
  
• Filter data by ADV response : Under Manage firms/products, you can filter your firms based on the responses to the ADV questions. To do this : 
  • Click on the filter icon on the top right hand side corner of the table.
  • Click on the plus (+) sign to add a new filter and select the required ADV custom field.
  • Once the filter is applied, click on start searching.
  • Pro Tip : You can save the applied filter as a custom view in the Manage firms/products view for future reference.