Preferences: Firm Preferences

Firm Preferences allow Admins to configure the default behavior of DiligenceVault for users across the firm. To access these settings, navigate to Firm Settings > Preferences > Firm Preferences.

Available settings may vary depending on the firm’s subscription and enabled modules.

Platform Defaults

• Default Date Range: Select the date range that should be applied by default across supported platform pages.
• Enable System Document Tags: Display DiligenceVault’s standard document tags together with the firm’s custom document tags.
• Enable System Classification Tags: Display standard product classifications together with the firm’s custom classifications.
• Assign a Default Access Level: Automatically assign a predefined access level to new users added by investors.

Permission Defaults

• Permission Mode: Determine how access to entities, templates, and projects is managed. Under Exclusive mode, users and teams can only access items for which they have been specifically authorized.

Control Workflow Defaults

• Enable MCP Setup: Allow the firm to configure and use supported MCP connections.
• Enable Generative AI Applications: Enable DiligenceVault’s generative AI capabilities for users across the firm.
  • Enable AI Writing Assistant: Make the AI Writing Assistant available to users for improving, restructuring, and refining responses.
  • Enable AI Autofill: Allow users to generate draft questionnaire responses using Autofill.
• Reopen Previously Approved Reviews: Reopen approved reviews for all applicable parallel or sequential reviewers when a response is returned for revision.
• Mandatory Review Workflow for Internal Diligence: Require the review workflow for all internally created projects.
• Mandatory Review Workflow for External Diligence: Require the review workflow for all externally received projects.
• Reset Reviews After an Approved Response Is Edited: Restart the review process when a fully approved response is changed and notify the relevant reviewers.
• Allow Only Authors to Edit Rejected Responses: Restrict edits to rejected responses so that only the original response author can modify them.
• Enable Track Changes by Default: Automatically track changes made to responses. If disabled, Track Changes can still be enabled for an individual response.

Outbound Email Settings

• Set Sender Email Address: Configure the sender address used for outbound system notifications. The firm’s DMARC policy must support this functionality.
• Enable CC/BCC for Outbound Notifications: Automatically copy specified email addresses on outbound notifications for recordkeeping.
• CC Emails: Enter the addresses that should receive a visible copy of outbound notifications.
• BCC Email: Enter the addresses that should receive a blind copy of outbound notifications.
• Manage a Custom Introduction: Create a personalized introduction about the firm for invitations sent through DiligenceVault.
• Email Template: Select the invitation template that should be customized.
• Email Message: Add or edit the message included in the selected invitation template.
• Disable User Edits to Custom Introductions: Prevent users from modifying the approved custom introduction before sending invitations.

Inbound Email Notifications

• Set a Generic Email Address: Direct all inbound system notifications to a shared firm email address. When enabled, individual team members will not receive these notifications separately.

Q/A Content Defaults

• Set the Library as the Default View: Open the Q/A Library by default in the Q/A Center and Q/A Search. Users can still switch to Project Responses.
• Enable Q/A Search in Questionnaires: Allow users to search existing Q/A content while completing a questionnaire.
• Include Draft Responses: Include draft content in supported Q/A searches and response results.

Questionnaire Defaults

These settings apply to all questionnaire templates.

• Enable Automatic Question Numbering: Automatically number questions added to questionnaire templates.
• Disable Follow-Ups for Responses: Prevent users from initiating follow-ups. Users can still respond when the other party initiates one.
• Show System and Industry Questionnaires: Display standard questionnaires, such as ILPA, PRI, and InvestEurope, together with the firm’s questionnaires. Contact ask@diligencevault.com to request the AIMA template.
• Default Question Word Limit: Set the default maximum word count for questionnaire responses.
• Disable the Project Information Pop-Up: Prevent the Project Information window from opening automatically when users access the Questionnaire tab. It remains available under More > Project Information.

Blaze Profile

• Automatically Share Published Blaze Profiles: Automatically share the firm’s published Blaze profile with eligible investor firms.
  

Recommendations

• Default Name: Customize the name used for the Recommendations section.
• Priority Names: Rename the available priority levels, such as Low, Medium, and High.
• Color Scales: Assign a color to each recommendation priority.
• Reset Colors: Restore the default recommendation colors.
• Allow External Recommendations: Allow users to create recommendations that can be shared with requestors.

Regulatory Filings

• Regulatory Alert Frequency: Select how frequently users should receive regulatory filing alerts.
• Default to Material Changes: Show material changes by default when reviewing ADV filing updates. Users can still switch to view all changes.

Autofill Defaults

These settings determine which content Autofill uses by default. Users may change them within a project unless the settings have been locked.

• Include Q/A Library Content: Allow Autofill to use approved content from the Q/A Library.
• Include Expired Q/A Library Content: Allow expired Library responses to be considered as Autofill sources.
• Include Project Responses: Allow Autofill to use responses from previous projects.
• Prioritize the Most Recent Responses: Give preference to newer responses when searching the Q/A Library and previous projects.
• Restrict Responses to the Same Entity: Limit Autofill to responses associated with the same firm, strategy, product, or other applicable entity.
• Restrict Responses to the Same Requestor: Limit Autofill to responses previously provided to the same requestor or associated firm.
• Customize Match Percentage: Set the matching percentage used to identify potential Autofill responses.
• Lock Content Settings: Prevent users from modifying the firm’s Autofill content settings within individual projects.
• Allowed Connectors: Select the external connectors that users can access from the More Sources menu during Autofill.

Service Provider Authorization Details

Use this section to define the approval requirements for service-provider confirmation requests.

• No Authorization Required: Send service-provider confirmations without requiring prior authorization.
• Authorization Required for Every New Service Provider Association: Require approval when a confirmation is sent for a newly associated service provider.
• Authorization Required for Each Service Provider Confirmation: Require approval every time a service-provider confirmation request is sent.
• Default Authorizers: Assign the users responsible for approving service-provider requests when authorization is required.

Document Defaults

• Default Tab: Select which Document Management tab should open by default.
• Default View: Choose the default way documents should be displayed, such as the file view.
• Default Deletion: Define the default scope of documents that users are permitted to delete.

After making the required changes, select Save Firm Preferences to apply the settings.

Please refer to the video below for a more detailed overview:

If you have any questions, feel free to reach out to ask@diligencevault.com