DV Assist for Responders

A. About DV Assist for Responders

In today’s investment management ecosystem, time, accuracy, and scalability are paramount. Due diligence remains a cornerstone of investor–manager relationships, yet the process is historically labor-intensive, fragmented, and riddled with inefficiencies. Recognizing these challenges, DiligenceVault has introduced DV Assist functionality designed to auto-populate questionnaires, extract structured insights from documents, reduce the manual burden of due diligence, and help refine written responses. 

For Responders, DV Assist primarily helps in two areas:

• Auto-filling responses using existing documents and past submissions
• Improving and refining written responses

This allows teams to reduce manual effort, reuse existing content effectively, and maintain consistency across multiple investor requests

B. How to use DV Assist

DV Assist can be used in two main ways, depending on the workflow:

1. Using AI Auto-Fill

AI Auto-Fill helps generate draft responses by leveraging existing documents and previously completed questionnaires.

I. How it works

• Go to Diligence > Projects tab
• Select the relevant project
• Navigate to Auto-fill > AI Mode (From the Questionnaire or Internal Project tab)
• Click on Documents
• Upload source documents (e.g., prior DDQs, PPMs, ESG policies, compliance manuals) or select from the document library
  
• Run AI Auto-Fill, and it will begin processing. A message will pop-up confirming that responses are being generated.
• Processing takes a few minutes, and the progress bar shows autofill progress and the estimated time to complete.
• After processing, an AI Auto-fill Summary will be visible
• This provides:
  • Total number of responses generated
  • Source documents used. Each response links back to its source document, including page numbers and downloadable files.
    
  • The confidence level of a response, that suggests how accurate the information is:
    • High Confidence responses (All required details are available and fully referenced.)
    • Limited Confidence responses (Information is incomplete or conflicting.)
    • Unanswered questions
    • Additionally, the AI evaluation engine identifies and explains the reason behind each response. Whether it is directly stated information in the source file or a calculated figure, every response will include an “AI Reasoning”.
      
• From here, it is possible to:
  • Autofill unanswered questions using other documents or past projects
  • Assign reviewers to specific responses or based on confidence level.
    . 
  • The Reviewer can make use of:
    • Project Filters to quickly filter responses by High or Limited Confidence.
      
    • Approve all High Confidence responses in one action.
      
• Notes:
  • Once a response is edited, source details are moved to the history panel, keeping the main response clean.
  • All AI responses are initially saved as drafts. They must be marked Final before formal reviews can begin

II. What it helps with

• Mapping existing responses to new DDQs
• Reusing content from past submissions
• Extracting relevant information from internal documents
• Reducing repetitive manual input across multiple requests

2. Using the Writing Assistant

The Writing Assistant helps Responders refine, expand, and improve responses directly within the platform.

I. Available prompts

DV Assist provides predefined prompts to support common writing needs:

1. Summarize: Condense long content into key points. 
   • Example: A responder has to answer questions about investment strategies and has a ton of historical data to refer to. Using the Summarize prompt, DV Assist distills this information into a summary, allowing them to quickly comprehend a summary giving a clear picture of their investment strategies to the requestor. 
2. Elaborate: Expand brief inputs into detailed responses
   • Example: A responder briefly receives points from his team about a requested question. By using the Elaborate prompt, the responder can generate a more detailed explanation, providing better insights into the responder’s approach to the topic.
3. Fix Writing Mistakes: Correct grammar, spelling, and punctuation.
   • Example: We all could unknowingly make several typos and grammatical errors. DV Assist can automatically correct these mistakes, allowing the investment professional to focus on content rather than form.
4. Make More Readable – Simplify complex or technical language.
   • Example: A responder receives a highly technical explanation of their quantitative investment strategy from the internal team. The Make More Readable prompt simplifies the language, making it easier for the requestor to grasp the core concepts.
5. Trim Word Count – Reduce length while preserving meaning
   • Example: A DDQ report exceeds the word limit for an upcoming client report. By using the Trim Minimally or Trim Significantly prompt, the user can shorten the text to meet the requirement without losing key information.
6. Change Voice (Active/Passive) – Adjust tone and clarity
   • Example: A response is written in passive voice, making it less direct. The user can use the Change Voice (Active) prompt to make the sentences more direct and informative to improve clarity.
7. Custom Prompt – Apply tailored instructions for specific requirements
   • Example: The responder team is working on a DDQ relating to internal controls and compliance procedures. The team needs to assess alignment and relevance with the current industry standards. By entering a custom prompt, DV Assist generates an analysis highlighting strengths and potential gaps in compliance and risk management, helping the team make necessary changes. 

C. Additional Features within Writing Assistant

DV Assist also provides tools to support review and editing:

• Compare: View differences between original and AI-generated responses
• Replace: Replace manually added text with AI-generated content
• Append: Add AI-generated content alongside existing text
• Copy: Export responses for use outside the platform
• Regenerate: Generate alternative versions of a response
• Prompt Toggle: Apply prompts to original or generated content

D. Common Use Cases For Responders

• Responding to new DDQs faster: Instead of starting from scratch, AI Auto-Fill can be used to generate a first draft using existing materials, significantly reducing turnaround time.
• Reusing existing knowledge and documents: Firms often have the same information spread across prior DDQs, internal documents, and marketing materials. AI Auto-Fill helps consolidate and reuse this information efficiently.
• Maintaining consistency across responses: By using existing, approved content, it can be ensured that answers remain consistent across different investor requests.
• Drafting responses from internal inputs: Bullet points or internal notes can be expanded into structured, professional answers.
• Improving readability for investor audiences: Technical or detailed explanations can be simplified to ensure clarity for Requestors.
• Refining responses before submission: Responses can be edited for grammar, tone, and structure to ensure a polished final output.

For Responders, DV Assist helps reduce the time and effort required to complete investor requests. In practice, this allows teams to respond faster, maintain higher quality outputs, and manage multiple investor requests more efficiently.

If you have any questions, feel free to reach out to ask@diligencevault.com